7 Communication
Communication is a critical component of science, whether it be through formal and informal publications, seminars, conference presentations, or a quick chat in the hall. Sharing our information with others and learning from one another are necessary for us to advance our collective knowledge.
7.1 Conversation Norms
It is important to all of us that people feel empowered and safe to share their feelings in one-on-one or group meetings. As such, we have adopted the following norms with respect to our conversations.
We will listen with the intention of understanding.
We will elevate impact above intent, and we will apologize when necessary.
We will acknowledge that it’s not equally easy for everyone to share, but all perspectives are valuable.
We will monitor our own air time (aim to share the space and time so others may participate as well).
We will respect those who do not wish to speak.
We will support one another to the best of our ability.
We will use “I” statements as opposed to generalizations.
We will not ask anyone to speak on behalf of any group to which we perceive them to identify, or to which they self-identify.
We will be open to new or different perspectives
We will accept non-closure. We acknowledge that some conversations may not be resolved in a single meeting, and that they may be tabled and revisited later.
We will take lessons learned, but not others’ stories, out of this space.
7.2 Forms of communication
Our lab relies on several forms of communication, each with its own pros and cons. First and foremost, Amy maintains an “open door” policy when she’s in her office. If the door is wide open, please come on in. If the door is open just a crack, please knock, as Amy may be on the phone or meeting with someone else. If the door is closed, please assume that either Amy does not want to be bothered or that she’s out of the office. Note, too, that if Amy will be out of her office for just a bit during the day, she often leaves a message on her door with her whereabouts and estimated time of return.
Note: Anyone has the right to request that a conversation change venue if they are having trouble with the communication medium.
7.2.1 GitHub
We use GitHub as a collaboration platform for our research projects. If you do not already have a GitHub account, please sign up for one (it’s free). We aim to use the “Issues” feature in GitHub when communicating inside and outside of the lab with our project collaborators.
7.2.2 Email
Email is a tried and true means for communicating inside and outside of the lab, in particular if the conversation involves people outside of the lab or you need to send attachments (e.g., draft manuscript, forms for signatures). Please try your best to respond to all email messages within 24 hours of their receipt. If you are going to be away from your email from an extended period of time (e.g., vacation, field work), please turn on a vacation auto-response. If you need some help setting one up, please ask Amy or someone else in the lab.